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Cover Letter Name Examples Resume

Last week I worked with a job seeker to polish his resume. When we were done, we talked about how he would email his resume, how to write a cover email, and how to make the most of it with a good file name for his attached resume.

As I told him, a good resume file name can market you right on an employer's hard drive. Writing that good file name is easy: just be sure to include your name. For example: Resume-Hank-Hill-Sales.doc.

A Good File Name is Smart Marketing

Here's how I came to realize the power of a good file name for a resume:

A month or so ago I hired a consultant (we'll call her Pam Stills) to edit an article I'd written. Pam sent me her edits as a Word attachment to her email. When I clicked the Save button to download the document to my hard drive, I noticed the name of the file was SusanIrelandReview.doc.

"Good heavens," I thought. "With all the SusanIreland file names already on my hard drive, this one will just blend into the list and get lost. I'll never find Pam's document when I need it." So I renamed her file: PamStillsReview.doc.

Later it dawned on me what a favor I'd done for Pam. Her name is now on my hard drive. Every time I look at my computer files, I see her name and think of the good service she provided me.

Do you see how powerful that file name is? It gives Pam her own free marketing campaign running silently on my hard drive!

That's exactly how job seekers can market themselves on recruiters' and employers' hard drives. Just put your name in the file name of your resume. For example, "ResumeRonSmithAnalyst.doc."

Your Resume: How To Write a Good File Name

Let's talk about the file name of your resume: How to do it correctly so you really make the most of this marketing opportunity. Here are a few details to pay attention to:

  • Limit the length of your file name to no more than 24 characters and spaces (not including the .doc extension). Many computer systems show only the first 24 characters and spaces. Others allow long file names to wrap to a second line. But you don't know what the employer's computer will show, so play it safe. Keep your file name short so it fits on one line on most systems.
  • All letters and numbers can be used.
  • Standard keyboard symbols are allowed, except forward and backward slashes (/ and ) and periods (.)
  • Spaces between words are acceptable. It's also okay to insert dashes (-) or underscores (_) between words. For example: Resume-James-Vincent.doc and Resume_Mike_Fro_Sales.doc.
  • Capitalized letters are fine and may come in handy for separating words instead of using spaces. For example, instead of: Resume Anthony Lissette CEO.doc (23 characters and spaces not including the .doc) you could write ResumeAnthonyLissetteCEO.doc (21 characters and spaces).
  • Words to include: your name and the word "resume". If you have space: name of job and date. If you list the date, remember not to use slashes or periods.
  • Prioritize the words in your file name so the most important word comes first, then the second most important, and so on. This way, if the employer's computer doesn't show the entire file name, it will at least show the most important words.

Okay, now you know how to create a resume file name that will help you make the most of it -- right on the employer's hard drive. I hope you'll try it and let us know if you get more calls for interviews!

Picture this:

 

The hiring manager opens up your cover letter. She looks at it for half a second before kicking it to the recycle bin.

 

Can an address on a cover letter hurt your chance to land the interview?

You bet it can.

 

That manager has 100 to 300+ cover letters and resumes to read. She's already not in the best mood.

 

Without knowing her name, there's a whole bag of things you can do wrong, and only a few ways to do it right.

 

You want her to feel good about you from word #1.

 

This guide will show you:

 

  • How to address a cover letter without a name.
  • The #1 way to address a cover letter.
  • Who to address a cover letter to (with four great tricks to learn their name).
  • The top 4 cover letter address mistakes.

 

Here's an example cover letter made with our fast online cover letter tool. Want to write your introduction letter fast? Use our cover letter templates and build your version here.

 

 

That example of who to address a cover letter to without a name will start your relationship off right. Now let me show you several ways to do it perfectly.

 

1

How to Address a Cover Letter with No Name

 

Imagine you're reading emails.

 

Sounds fun already, right?

 

One starts, "Dear esteemed gentleman of high regard." To make things worse, your name is Nancy.

 

Can you say Nigerian scam?

 

Of course you won't do anything that silly in a business letter. But if you don't know how to address a cover letter without a name, you may sound almost as tin-eared.

 

The first and easiest way to address a cover letter without a contact?

 

Leave the salutation off and start with the first paragraph.

 

Addressing a Cover Letter with No Salutation

 

Agilium's commitment to employee development is well known...

 

Why does that work for addressing a cover letter to unknown? It avoids the chance to make things worse.

 

Addressing a Cover Letter with "Dear" + a Generic Title

 

Dear Hiring Manager,

 

That's another way to start an introduction right. In fact, 40% of managers prefer "Dear Hiring Manager" to any other salutation.

 

Is it perfect? No. But it's invisible. It lets the manager get on to the important info in your letter, like why your resume is so amazing.

 

For the best way to address a cover letter with no name, you'll need specifics.

 

I'll show you a career-saving way to do that next.

 

Pro Tip: Should you use "dear" in a cover letter address? It's common and accepted. If you don't like it, leave it off and just say, "Hiring Manager,".

 

Ready to move past the "who do you address a cover letter to" question? Need great tips and advice to write the whole thing? See our guide: "How To Write A Cover Letter [Complete Guide With Examples]"

 

2

The BEST Way to Address a Cover Letter with No Name

 

"This applicant clearly has a brain."

 

What if I gave you a button, and by pushing it, you could make the hiring manager say the words above?

 

If you just want to know how to address your letter without a name, the examples above will work.

 

To convey high competence from the beginning, use specifics. Like this:

 

Who to Address a Cover Letter To [The Best Way]

 

Address your cover letter to the hiring manager, even if the letter will go through a recruiter.

 

Here are five examples of how to address someone in a cover letter when you don't know their name.

 

  • Dear Project Manager Hiring Team,
  • Dear Sales Associate Hiring Manager,
  • To the Customer Service Search Committee,
  • To the Computer Science Recruitment Team,
  • Dear Software Team Hiring Manager,

 

Pow. There's a switch somewhere in the hiring manager's head, and it just flipped to "Pay Attention."

 

Why do those examples for how to address a cover letter work?

 

They show you're not just scattershooting resumes from a potato gun. You actually have some idea what's going on within the company.

 

Pro Tip: Knowing the hiring manager's name is the best tip for addressing a cover letter. I'll show you six fantastic tricks up next.

 

Want to move past how to address a cover letter and on to the first paragraph? See this guide: "How to Start a Cover Letter: Sample & Complete Guide [20+ Examples]"

 

3

How to Find the Hiring Manager's Name without a Detective

 

Bad dream:

  

You addressed your cover letter with "Dear Hiring Manager." The manager pictured a mouthbreather. She folded your resume into a little triangle and flicked it at the trash.

 

Well, that probably won't happen.

 

Still, if you're looking for how to address a cover letter in the best way possible, it's with a name.

 

You know that, but you're not Miss Marple. You don't have time to show the manager's picture around a bunch of coffee shops.

 

So, do these things:

 

How to Find Out Who to Address a Cover Letter To

 

Don't create a generic letter address until you've tried these tips to find a name:

 

Double check the job posting. Make absolutely sure the name's not in it. If it is and you miss it, you'll have enough egg on your face to make a double omelet.

 

Examine the email address in the job description. If it's pfudderman@amible.com, do a Google search for "p fudderman" and "amible.com." Chances are, you'll find your manager's full name.

 

Check LinkedIn. Job offers on LinkedIn often identify the one who did the posting. Also, look at the company page or do a LinkedIn company search.

 

Check the Company Website. Try to find the head of the department on the company's staff page.

 

Ask friends. You can use LinkedIn to check if you've got contacts at the company. A Facebook shout-out may work too. If you're six degrees from Kevin Bacon, you're probably even closer to the hiring manager.

 

Call. If all else fails, call the receptionist and ask who the contact person is.

 

Use a Title in Your Address

 

If the hiring manager has a title like Dr., Professor, Reverend, or Captain, use that in place of a first name. She'll notice the respect and it'll give her a good feeling.

 

  • Dear Dr. Steuben,
  • Dear Professor Onion,

 

Pro Tip: Still can't find the hiring manager's name? Don't panic. Just use one of our excellent tips above for how to address a cover letter without a name.

 

Finished your cover letter and need to close it? See our guide: "How To End A Cover Letter [Complete Guide With Examples]"

 

4

How to Address a Cover Letter with Ms. or Mrs.

 

Picture a pencil.

 

It's full of bite marks.

 

You put them there because you're not sure whether to use "Miss" or "Mrs."

 

Mmm. Graphite.

 

Is she married? Isn't she? You don't want to insult her.

 

Gender rules can make it hard to know who to address a cover letter to.

 

The good news is, "Ms." works great, and doesn't comment on marital status.

 

right

Dear Ms. Passalacqua,

wrong

Dear Miss Passalacqua

Dear Mrs. Passalacqua

 

Don't use "Miss" or "Mrs." unless you know the manager prefers them.

 

You can also use the first name, or the first and last together.

 

  • Dear Karen Passalacqua,
  • Dear Karen,

 

Pro Tip: Don't know the recruiter's gender? Names like Pat and Adrian can be tricky. A glance at a LinkedIn profile photo can clear up the confusion. Or use both names.

 

Need to know how to address a general cover letter? See this guide: How to Write a Letter of Interest [Complete Guide & 15+ Examples]

 

5

What's the Proper Cover Letter Address Format?

 

Visualize the ultimate success:

 

You got the job. You're earning a fat paycheck. Your quality of life would make Mark Zuckerberg jealous.

 

Is it because you used the right cover letter format?

 

No.

 

Knowing how to address a cover letter with the proper format is just a way to sidestep looking sloppy.

 

But doing that will help you get the interview.

 

Write your name and address in the upper left.

 

After a line space, write the date.

 

After one more space, write the hiring manager's address.

 

Add one more space and then the salutation.

 

Barrett Miller, IT Professional

3367 Jewell Road

Minneapolis, MN 55415

 

11/2/17

 

IT Hiring Manager

Ideonix, Inc.

341 Lodgeville Road

Minneapolis, MN 55415

 

Dear IT Hiring Manager,

 

I've been interested in Ideonix since...

  

How to Write a Cover Letter Email Address

 

Need to know how to address a cover letter when sending an electronic cover letter?

 

If you're formatting an email, start with a 6-10 word subject line.

 

Use a salutation, add a line space, then begin your letter.

 

Subject Line: Job Application for Nursing Position, Referred by Gregory Torres
Dear Dr. Appleton,
When Mr. Torres told me about the opening...

 

For emails, use that cover letter address format without the address of the company.

 

Pro Tip: There's a trend for modern job applicants to leave out "Dear." There's nothing wrong with doing that. It all comes down to preference.

 

Want to know how to format the rest of your cover letter? See this guide: "Cover Letter Formats: A Complete How-To Guide [10+ Examples]"

 

6

How NOT to Address a Cover Letter [Mistakes]

 

Will you sink your chance to land the interview if you don't know how to address a cover letter?

 

Probably not.

 

But addressing a letter incorrectly sets the wrong tone. It can make the hiring manager doubt you. And that can hurt your chances.

 

Avoid these addressing mistakes:

 

wrong

Hello Mary,

Hi Steve!

 

Addressing a cover letter with "Hello" or "Hi" comes off too informal. It sends a message that you don't quite grasp the rules.

 

The exclamation point is a bonus no-no.

 

 

Don't use "Dear Sir or Madam" when you don't know who to address a cover letter to. Not unless you're applying for a position back in 1895.

 

wrong

To Whom it May Concern,

 

Some managers (about 25%) claim they like the "To Whom it May Concern" cover letter address. The trouble is, the other 75% don't.

 

wrong

Dear Human Resources Director,

 

That last example looks fine at first. But the hiring manager might not be in HR. She might be the head of Accounting, or the company CEO.

If you know the HR director is handling the talent search, you probably know her name. Use that instead.

 

Pro Tip: Be rigorous with spell-checking. Nothing shows you don't know how to address a cover letter like botching the manager's name.

 

Writing a cover letter for an internship position? See our guide: "How to Write a Cover Letter For an Internship [+20 Examples]"

 

 

Knowing how to address a cover letter is the first step to starting off on the right foot.

 

The best tip when you don't know who to address a cover letter to? Learn the name. LinkedIn, Google, and the company receptionist can help.

 

To address a cover letter without a name, use some variation of, "Dear Software Team Hiring Manager." You can also use, "Dear Hiring Manager" if the addressee really is unknown.

 

Use titles like Dr., Professor, Captain, Reverend, Ms., or Mr. when you can.

 

Want to know more about how to address a cover letter? Maybe you found the best way to address a cover letter? Give us a shout in the comments! We love to help!

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