1 Kijora

Cover Letter Sign Off Phrases

How to open and close your cover letter

On a cover letter, formality is rarely a bad thing.

Write your cover letter opening and closing with these tips.

In a tight job market flooded with resumes and cover letters, it’s a given that your documents and messages need to be error-free. So how else can you distinguish your communications? Appropriate openings and closings that convey professionalism and polish.

Use our tips below on how to start your cover letter with a proper greeting and sign off with a polished signature. And if you need additional writing tips, join Monster today, so the experts at Monster's Resume Writing Service can help you impress employers with a high-impact resume and cover letter.

Cover letter openings

Write a formal greeting, such as Dear Ms. Alvis or Dear Mr. Yang. If you're unsure of the person’s gender and can’t find out, write the full name, as in Dear Chu Li or Dear Chris Beltran.

While it is increasingly common to see greetings without the "Dear" in business, it is less formal. When applying for a job, sometimes you want to start off formally, even though you may take a less formal tone in subsequent written exchanges.

If you’re unfamiliar with someone’s name, be sure you don’t confuse the first name with the family name, which can easily happen in today’s global business environment, depending in part on the languages you know. For example, the CEO of Lenovo is Yang Yuanqing. His surname is Yang and his first name is Yuanqing (in Mandarin, the family name is written first), so if you are addressing him, you would write Dear Mr. Yang and not Dear Mr. Yuanqing.

A final comment on people’s names: be sure to spell them correctly. That is one typo no recipient will miss.

What if you cannot track down a contact name for your cover email? Use a generic salutation, such as Dear Hiring Manager, Dear Recruiting Manager or Dear Human Resources Professional. (Avoid To Whom It May Concern; it is antiquated.) Another option is to write Greetings, which is somewhat informal but polite. You could also dispense with the opening greeting altogether and start with your first sentence, although some recipients might find that approach to be abrupt.

In all openings, be sure to capitalize the first letter of every noun and follow your greeting with punctuation. Use either a colon (Dear Mr. Yang:) or a comma (Dear Recruiting Manager,).

Cover letter closings

End your message with a formal closing, such as Sincerely, Regards or Best regards. If your closing contains more than one word, capitalize only the first word, as in Best regards or Sincerely yours. And be sure to put a comma after your closing. A common error in business communications is the omission of that comma.

Your full name goes on the next line. No need for the extra space that used to go on letters for the signature. Write your telephone number and email address on separate lines after your name. Although this contact information is on your resume (and your email address is on your email), including it with your cover message makes life easier for the recipient.


This post is by Helen Cunningham and Brenda Greene, authors of The Business Style Handbook, An A-to-Z Guide for Effective Writing on the Job

« Back to: 10 Steps: How to Write a Cover LetterNext »

Finish your cover letter or cover email by thanking the reader. Then close with a sign-off such as:

Kind regards,
Warm regards,
Sincerely yours,
Yours truly,
Best wishes,
Again, thank you,

Hardcopy Cover Letter
After your sign-off. do the following:

  1. Press the Return or Enter key to allow three or four blank lines.
  2. Type your first and last names.
  3. On the following line, type "Enclosed: resume" immediately under your typed name.
  4. After you print your hardcopy letter, put your handwritten signature in the blank space between your sign-off and your typed name.

Cover Email
After your sign-off. do the following:

  1. On the line immediately after your sign-off, type your first and last names.
  2. Type "Attachment: resume" immediately under your name if you're attaching your resume to the email. Type "Resume follows" immediately after your name if you're pasting your resume into the body of your email.
  3. Type "Resume attached and below" if you're both attaching the resume and pasting it into the body of the email.

Don't forget to actually attach your resume to the email!

Cover Letter Template
50 Sample Cover Letters

« PrevNext »
« Back to: 10 Steps: How to Write a Cover Letter

Leave a Comment


Your email address will not be published. Required fields are marked *