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Customer Service Cover Letter Emails

Just as a professional appearance is important when interviewing for a job, a professional cover letter is generally necessary to land that interview in the first place. A well-written and highly customized cover letter can attract attention for all the right reasons, so refer to our customer service representative cover letter and these associated tips as you draft yours.

  • Do stick to the truth. It can prove tempting to embellish your accomplishments to make yourself sound more appealing, but doing so will more than likely come back to haunt you.
  • Don’t include a lot of information about previous experience that is not directly related to the position you seek. For example, you don’t need to discuss your background in technical writing if you are seeking a customer service-related position.
  • Do proofread. As obvious as it may sound, it might surprise you how many people do not take the time for this critical step.
  • Don’t rely on generic, canned language. Sure, you might be “great with people,” but most people looking for customer service positions probably are. Instead, say something like, “I can maintain my cool in high-stress situations and help others do the same.”

Customer Service Representative Advice

Interested in working as a customer service representative? Your cover letter could make the all the difference. Our customer service representative-specific cover letter examples will help you focus your resume on the skills and experience employers are looking for. Use these cover letter examples to highlight your customer service talents to potential employers. Click on any of the samples to start building your winning cover letter, and get ready to take the next step in your career!

Cover Letter Tips for Customer Service Representative

Looking for jobs as a Customer Service Representative, just as in other industries, can initially seem like a harrowing task. However, it can be tamed by proper preparation and taking the right actions. The following pointers can give your job search a boost.

1. Research prospective employers to uncover valuable information about their needs, hiring processes and company cultures. These details could help you tailor your applications and make a more effective case that you’re the person a company’s been seeking.

2. Take assessments to identify your skills and interests. Knowing what you want and what you can do are invaluable to finding a good fit with an employer.

3. Be mindful of your social-media exposure. Modern employers will look you up on the Internet. You want to make sure what they find paints you in a positive light. Bolster your online presence and remove potentially damaging pictures and posts.

4. Network like your life depends on it. Your circles of friends, colleagues and family members could be crucial to your success. They may be able to offer valuable contacts or leads on jobs as a Customer Service Representative you may not have found on your own.

5. Follow up tenaciously. You should check back with a prospective employer on a regular basis until you get a firm no or get the job. Don’t call every day, but try not to let more than a few days to a week pass without contact.

Customer Service Representative Job Seeking Tips

A quality cover letter can open doors for you. Regardless of the industry or job, there are some universal traits shared by good cover letters. Here are some helpful pointers.

1. Format your job listings to put the most important information up front. This order is generally preferred – title/position, employer, employer location, employment dates.

2. Don’t be shy about your achievements. A basic list of job duties and responsibilities is much less informative to a hiring manager than a record of career accomplishment.

3. Provide a strong focus. Employers are often overwhelmed with the number of applications they receive, so they don’t have time to waste on cover letters filled with fluff and unimportant details. Make sure you get to the point with a streamlined approach that succinctly shows your objectives and strengths.

4. Be completely honest. When looking for jobs as a Customer Service Representative, it may be tempting to embellish your background a bit, but doing so could be detrimental. You should assume everything you put on your cover letter will be verified.

5. Proofread your document carefully. You don’t want grammar and spelling errors to cast doubt on your work ethic and attention to detail.

When applying for a customer service representative position, it is important to keep your documents sharp, professional, and genuine. By looking to our customer service representative cover letter example, as well as a few do’s and don’ts, you can begin your application process with confidence.

  • Do try using a headline that briefly describes why you are an ideal candidate for the position. An alternative to traditional cover letters, headlines can quickly attract the attention of employers and radiate poise in a field that requires customer relations.
  • Don’t start with your name. When you have begun the introduction to your letter, it isn’t necessary to repeat information that is already given in your resume.
  • Do, however, acknowledge the name of the hiring manager you what it is. By doing so, you are showing that you can interact with individuals (and customers) directly and engagingly. If the you don’t know the manager’s name, try a phrase such as “Dear Hiring Committee.”
  • Don’t forget to proofread. In the world of customer service, helping clients means you have an eye for catching issues with sales and accounts. Let your writing reflect those skills.

Customer Service Representative Advice

A customer service representative in a retail environment needs experience in retail sales, strong customer service skills, a desire to succeed–and a great cover letter. We’ve created the cover letter examples below as models to help you build a cover letter that will grab hiring managers’ attention quickly. Just use these cover letter examples as a starting point, and edit the pre-written text to fit your background. Get started today and get the customer service representative job you want faster!

Cover Letter Tips for Customer Service Representative

If you’re looking for jobs as a Customer Service Representative, it’s important that you put the right set of job seeking skills to work. The following tips should help keep you on track during this important time.

1. Stay positive. Keeping a positive outlook will help keep things in perspective and remind you that your unemployment is only temporary. You can always find part time work to alleviate any financial stress.

2. Keep an open mind. While you may have had your sights set on a particular position or industry, remember to stay open to as many options as possible. This will allow more opportunities to flow your way.

3. Set goals for yourself. Setting goals that can be accomplished on a weekly or even daily basis is the best way to maximize both time and productivity. For instance, you can try sending out a certain number of cover letters per week.

4. Connect with your network. Don’t hesitate to reach out to personal or professional contacts that could offer insight into the current job market. Their advice will be welcome, and you never know where your next lead could come from.

5. Make use of social media. Use Facebook, Twitter, and LinkedIn to expand your network. These sites are also used by potential employers to access your professional profile.

Customer Service Representative Job Seeking Tips

When it comes to finding jobs as a Customer Service Representative, your cover letter is your calling card. Be sure your cover letter makes a solid first impression by following the tips below.

1. Don’t exceed two pages. With the exception of doctors and academics using curricula vitae (CVs), there’s no need to write more than two pages. Keep your cover letter writing relevant and concise.

2. Do align the text flush left and make use of bullet points. These two formatting tips will immediately improve the readability of your writing.

3. Don’t rely on generic language. If you’re trying to describe your unique professional experience, overly used phrases such as “hard working” and “team player” won’t help much.

4. Use a “Summary of Skills” section to introduce your work history section. This offers your reader an overview of your professional qualifications.

5. Do list your work history in the following recommended order: title of position, employer, city and state of employer, and employment dates.

Customer service cover letter

View this sample cover letter for customer service, or download the customer service cover letter template in Word.

Customer service is all about helping people. Your cover letter should demonstrate your skills and experience, as well as your passion for customer service. To be considered for top customer service jobs, it helps to have a well-crafted cover letter. For writing tips, view this sample cover letter for customer service, or download the customer service cover letter template in Word. 

Additionally, you can learn more about customer service careers and search for customer service jobs on Monster.

Customer service cover letter template

Vera Jones
Sometown, CT 55555 | (555) 555-5555 | vj@somedomain.com 


July 27, 2017
Ms. Wendy Solomon
Human Resources Specialist
XYZ Company
55 Seabreeze Ave.
Sometown, CT 55555

Dear Ms. Solomon:

Your customer service manager position advertised on Monster is an excellent fit to my qualifications.

During the past five years, I have been promoted to increasingly responsible positions within ABC Company, serving as a customer service representative, acting supervisor and East Coast customer service manager (my current role). Throughout my tenure with ABC, I have built lasting customer relationships, salvaged key accounts and strengthened customer loyalty.

Regarded as a proactive problem solver and liaison between cross-functional business units and high-value client accounts, I am passionate about serving customers with excellence. Achievement highlights:

  • Rebuilt the East Coast customer service team from the ground-up. Instituted new training programs, accountability measurements and performance goals that led to record-setting gains in customer satisfaction scores¾from 85% in 2016 to 96% in 2017.
  • Averted the threatened loss of three multimillion-dollar accounts. Investigated and resolved billing discrepancies and rectified shipping delays to win back client trust. Worked with cross-functional teams to improve accounting and logistics processes to prevent future issues.
  • Rolled out a new CRM system to allow for more personalized and customized service.

My customer service management experience is reinforced by a bachelor’s degree in communications, proficiencies in CRM database systems and fluency in Spanish.

I am confident in my ability to further the success of your customer service organization. Please call me at (555) 555-5555 or email vj@somedomain.com to arrange a meeting. I look forward to speaking with you.

Sincerely,

Vera Jones
Enclosure: Résumé


See all sample cover letters on Monster. 


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